WHAT IS GUESTBOOK?
GuestBook is a digital solution tailored for the hospitality industry, designed to securely capture, archive and manage guest identification documents. It streamlines the process of guest registration by converting scanned ID or travel documents into structured, stored records — replacing outdated manual methods and reducing the administrative burden at reception desks.
Integrated with AdriaScan’s certified scanners, GuestBook enables fast and accurate data extraction while ensuring full data ownership through local, encrypted storage. By combining speed, precision and compliance, it helps hotels improve service efficiency, meet legal requirements, and deliver a seamless check-in experience to every guest.
How GuestBook Works
GuestBook works seamlessly with AdriaScan’s ID scanning technology. When a guest presents an ID or travel document, the scanner captures both image and data within seconds. The information is then securely stored in a local database — eliminating manual data entry or photocopying.
The system works independently or integrates with your PMS (Property Management System), allowing instant access to guest records for registration, archiving or compliance purposes.
Each scan is logged with a timestamp and user reference, ensuring full traceability and audit readiness. GuestBook also allows for tagging or flagging specific records when follow-up actions or manual review are required, further supporting operational efficiency.
Key Benefits
GuestBook improves the check-in experience by reducing wait times and eliminating manual entry. Hotels can capture guest data instantly and consistently, minimizing errors and improving operational reliability.
Designed to meet local legal requirements, GuestBook helps hotels fulfill regulatory obligations effortlessly.
By keeping all data local and independent from cloud services, it also provides faster access and enhanced privacy.
In addition, the system supports scalable deployment, making it suitable for both single-property hotels and large multi-location groups.
GuestBook is designed with security and compliance at its core. All guest data is stored on site in an encrypted, access-controlled database – never shared with cloud or third-party systems. This ensures GDPR compliance and protects sensitive information.
Only authorized users can access the system, and all actions are logged for auditing. Regular updates and system hardening keep GuestBook aligned with the latest security standards.
The system also supports user permission levels and remote audits for internal or regulatory verification. A full list of protection features is available on request.