ABOUT DOCBOOK
DocBook is a secure and intelligent document storage solution designed to work seamlessly with AdriaScan’s certified scanners, enabling fast and compliant digital archiving of guest ID documents while eliminating manual data entry and improving check-in efficiency.
Whether you’re a boutique hotel or a large hospitality group, DocBook adapts to your operational needs and seamlessly fits into your existing workflow. It helps reduce administrative workload, increases data security, and ensures a faster, more reliable guest registration experience — tailored to the demands of modern hospitality.
How It Works in Practice
Guest ID documents are quickly scanned using AdriaScan-certified hardware and securely stored within the DocBook system. The application extracts only essential personal data — such as name, nationality, and date of birth — while maintaining a high-quality image of the document.
Once stored, records can be instantly searched, tagged with metadata, and retrieved when needed. The entire process is designed for minimal staff interaction, enabling efficient and compliant guest data handling with virtually no manual entry required.
DocBook is built with GDPR compliance in mind. All scanned guest data is securely stored on-site and never shared with third parties or cloud providers. Advanced encryption, access controls, and customizable retention rules ensure full data protection and ownership.
The system supports both full and free SQL Server editions. When using SQL Express, AES 256-bit encryption is enabled via AdriaScan’s utility. Retention rules allow automatic deletion or anonymization of selected fields. Built-in backups and strict access control ensure data resilience and full auditability.
Key Benefits
DocBook delivers measurable results by improving guest registration speed, reducing paperwork, and ensuring full compliance with privacy regulations.
✔ Speeds up check-in by up to 60%
✔ Reduces manual paperwork and typing
✔ Ensures full GDPR alignment
✔ Simplifies audit and verification processes
✔ Fully operational offline – no internet needed
✔ Scales easily across multiple locations
